Frequently asked questions are listed below, and check out our latest video calling for volunteers.
Roles
- What volunteer roles are available?
There is a wide range of roles available including marshalling, IT, spectator services, admin & accreditation, ceremony support, drivers, event runners, information teams, and sports runners. The full list is in the application form.
- Do I have to have previous volunteering experience?
No previous volunteering experience is necessary, we just want you to be enthusiastic and committed to making Orkney 2025 a fantastic event. All training will be provided and you'll find more details below.
- Can I volunteer with a friend?
Yes, add that person's name in your personal statement and we'll do our best to put you in the same team. Each person must sign up individually.
- Can I choose what I do?
Yes, on the application form, you can express an interest in a specific role and we will do our best to accommodate you.
- Will I be guaranteed my preferred role?
No, but we'll do our best to give you your preferred role.
- Are there any special requirements / qualifications required?
Most roles do not require specific qualifications.
Driving roles will require the volunteer to hold a valid driving licence
Application & Selection
- How do I apply to be a volunteer?
Sign up via the Better Impact link. On that page, click the yellow Fill in an application button in the top right of the page.
This document provides a step-by-step guide to completing the application form.
If you're struggling with the form we'll be having drop-in sessions at our office where we'll complete the form for you. Dates will be published in the newspaper and on the radio.
- Do I have to attend a selection stage?
Between September and December of 2024 we'll be allocating roles to individuals. Most roles do not have a selection stage but we will let you know if your chosen area does.
- When will I hear about the outcome of my application?
We hope to let everyone know their roles by Christmas 2024.
Eligibility to volunteer
- Is there an age limit to volunteer?
Volunteers must be 16 years old by 1 July 2025.
- Can I apply if I’m on benefits?
You can volunteer while claiming benefits, as long as you keep to the conditions of the benefits you get. Please check the rules about volunteering for the benefit you claim to make sure your benefits aren't affected.
- I don't live in Orkney - can I still volunteer?
We welcome applications from anyone who already has accommodation secured for the period of the Games.
Timings
- When are volunteers needed?
We will need most of our volunteers during Games time around 10-20 July 2025, but longer-term help is also required. If you want to volunteer for an extended period, please fill in the relevant part of the application form and we will be in touch.
- Do I need to volunteer for every day of the Games?
No! You can help as much or as little as you'd like.
If you volunteer for at least three shifts you'll receive a uniform.
- I don't know when I'll be available in 2025, can I still volunteer?
Yes, please! We understand you may not yet know your availability yet, but we'd love you to sign up and we'll sort the specifics nearer the time.
Training
- What training will be provided?
There will be a range of training sessions depending on the role for which you are chosen. There will be three main training sessions in 2025 for all volunteers. There may be additional role-specific training and we will make you aware of this by Christmas 2024.
- I have volunteered before so do I need to attend the training?
Yes, please. Our training will be specific to this event and we want to make sure all volunteers have received the same information.
- When are the training sessions?
The three main training sessions in 2025 are listed below. ***Timings will be confirmed here by October 2024***
- Saturday 25th January
- Sunday 30th March
- Sunday 1st June
- Do I need to attend them all?
Yes, please. Each session will cover different content and all are necessary to become an Orkney 2025 volunteer.
- What if I can't attend the training?
We understand it might not be possible for you to attend all the sessions. If this is the case (and once you have been allocated a role) please contact your Section Head who will be able to help.
- What training support is available?
Every volunteer will have a named supervisor and each section has a Section Head. Both of these people will be able to provide support.
Games Time
- When will I get my uniform?
Uniforms will be given to all volunteers agreeing to do 3 or more shifts and will be distributed in the weeks leading up to the Games.
- Can I choose my shifts?
All shifts will be run using the My Impact app. You will be shown how to use it, then you can sign up for the available shifts. This will be available a few weeks or days before the event starts. We'll let you know the precise details nearer the time.
- How long will my shift last?
This will depend on your role and which shifts you choose. They are likely to be between 4 and 8 hours.
- What happens if I cannot make a shift allocated to me?
We ask you to inform your supervisor as soon as possible if you can't attend your shift.
Disabilities
- I am a person with a disability, can I park at the venue?
All venues will aim to provide parking for people with disabilities, including those who are volunteering.
- I am a person with a disability, will I be able to volunteer alongside my Support Worker / Personal Assistant?
Please let us know on your application form and we will do our best to find a role where we can also include your support.
- I am a person with a disability, what support will you provide?
Please let us know on your application what support you require and we will do our best to accommodate your needs. We want everyone in the community to be a part of the Games.
Language
Expenses, travel & benefits
- What do I get for volunteering?
Hopefully a fantastic experience as part of Orkney’s largest-ever event! And if you agree to volunteer for at least 3 shifts, we will give you a uniform. If you volunteer for certain shifts over meal times, you may be eligible for a free meal. More details will be provided closer to Games-time.
- Will I get paid?
No, all our volunteers roles are unpaid.
- Will travel or accommodation expenses be reimbursed?
Accommodation will not be provided or reimbursed. Nearer the time we will provide information about Volunteers' transport entitlement.
Orkney 2025
- Why is Orkney 2025 looking for so many volunteers?
The International Island Games is a fantastic opportunity for spectators, competitors, and host-islanders alike, but like all the Island Games before ours, and indeed the Commonwealth and Olympic Games, hundreds of people make these large and complex events happen.
- Is Orkney 2025 signed up to the Volunteer Charter?
Yes, and we're working hard to make such a large volunteering experience as great as possible. If you have any feedback on your volunteering experience at Orkney 2025, we'd love to hear it. Please email info@orkney2025.com